Last Updated: 09. May 2025

Thank you for visiting our website and signing up for our conferences! This privacy policy explains how we collect, use, and protect your personal data in compliance with the General Data Protection Regulation (GDPR).  

1. Data Controller

Joep Boom
Schoonveld 60,
3085 BT Rotterdam,
Netherlands
info@unleashandbelieve.eu

2. Personal Data We Collect

When you register on our website and sign up for conferences, we collect the following personal data:

Name
Email address
Phone number
Country
Ward
Stake

3. Purposes of Processing Your Personal Data

We process your personal data for the following purposes:

Account Management: To create and manage your user account on our website.
Conference Registration: To process your registration for the conferences you select.
Communication: To contact you regarding your conference registration, provide you with important updates and information related to the event(s) you are attending.
Event Communication (Optional Group): With your consent, we may add your phone number to a group for communication and coordination related to the specific event you are attending.
Photography: By attending our conferences, you agree that photographs and/or video recordings may be taken of you during the event and may be used online (e.g., on our website, social media) for promotional and informational purposes related to our conferences.
Payment Processing: To process your payments for conference fees through WooCommerce and Stripe (either directly on the website or via an external Stripe link).
Website Analytics: To analyze the use of our website through Google Analytics to improve our services and user experience. This data is generally anonymized or pseudonymized.

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

Contractual Necessity: Processing your name, email address, and registration details is necessary to fulfill our contractual obligation to register you for the conference.  
Legitimate Interests: We have a legitimate interest in communicating with you about the conferences you have registered for and in improving our website through analytics. Where we rely on legitimate interests, we ensure that your rights and freedoms are not overridden.
Consent: For adding your phone number to an event communication group and for the use of photographs/videos taken at the conference online, we rely on your explicit consent obtained during the registration process or at the event.
Legal Obligations: We may need to process your data to comply with legal obligations (e.g., for accounting purposes).

5. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes for which it was collected, unless you request otherwise. Upon your request to delete your data, we will take appropriate steps to remove your personal information from our active systems, unless we are legally required to retain it for a specific period.  

6. Data Sharing

We do not share your personal data with external third parties, except for the service providers necessary for the operation of our website and services:

WordPress: For the operation and hosting of our website.
Crocoblock: For enhanced website functionality and form processing.
WooCommerce: For processing payments made directly on the website.
Stripe: For processing payments (both directly on the website and via external links).
Google Analytics: For website analytics and usage tracking.
Within our organization, access to your personal data is limited to personnel who have a need to know the information for the purposes described in this policy.

7. Cookies and Tracking Technologies

Our website uses cookies that are necessary for its functionality. These essential cookies do not require your consent. We also use Google Analytics, which utilizes cookies to collect information about how you use our website. We will obtain your explicit consent for the use of Google Analytics cookies via a cookie banner that appears when you first visit our website. You will have the option to accept or decline these non-essential cookies.

8. Your Rights under the GDPR

Under the GDPR, you have the following rights regarding your personal data:

Right to Access: You have the right to request access to the personal data we hold about you.  
Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal data we hold about you.  
Right to Erasure (“Right to be Forgotten”): You have the right to request that we delete your personal data under certain circumstances.  
Right to Restriction of Processing: You have the right to request that we restrict the processing of your personal data under certain circumstances.  
Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit it to another controller.  
Right to Object: You have the right to object to the processing of your personal data under certain circumstances, including processing for direct marketing purposes.  
Right to Withdraw Consent: If we are processing your personal data based on your consent (e.g., for the event communication group or photos/videos), you have the right to withdraw your consent at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.  
Right to Lodge a Complaint: You have the right to lodge a complaint with the Dutch Data Protection Authority (“Autoriteit Persoonsgegevens”) if you believe that our processing of your personal data infringes the GDPR.  

9. Exercising Your Rights

To exercise any of your rights, please contact us using the contact information provided in Section 1 of this privacy policy. We will respond to your request as soon as reasonably possible and in accordance with applicable law.

10. Security Measures

We have implemented appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction.

11. Updates to this Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the updated policy on our website and updating the “Last Updated” date.